IEEE World Haptics Conference 2025
Long and Regular Papers
IEEE World Haptics Conference 2025
Long and Regular Papers
Long and Regular Papers
Long and Regular Papers
Long Papers – NEW CATEGORY!
After a double-blind review process, accepted long papers will be presented via an oral presentation at WHC 2025 and published in IEEE Xplore. The length is from 8 to 12 pages plus up to 3 pages of references. This new long paper category aligns well with publishing practices in computer science allowing authors to publish substantial high-quality conference papers and survey papers.
Regular Papers
After a double-blind review process, accepted regular papers (previously called technical papers) will be presented via an oral presentation or a poster at WHC 2025 and published in IEEE Xplore. The length is from 4 to 6 pages plus up to 2 pages of references.
Camera-ready Paper Submission
ACTION ITEMS (DETAILS BELOW)
1. Submit the e-copyright form via the online publishing-rights system.
2. De-anonymize your paper and optional supplementary video.
3. Edit your paper to address the reviews you received.
4. Format your paper and optional supplemental video according to the instructions below.
5. Check the formatting of your PDF via IEEE PDF eXpress.
6. Submit the camera-ready PDF and the optional supplementary video by May 16, 2025 (AOE) on PCS.
7. Register at least one author for the whole conference so they can present your paper in person in Suwon, Korea, on July 9, 10, or 11.
1. COPYRIGHT FORM (REQUIRED)
Submitting the copyright form is mandatory for all accepted papers. Note that this step must be completed before creating your PDF eXpress version.
• The material submitted for presentation at IEEE WHC 2025 must be original, not published, and not being considered for publication elsewhere. All accepted papers will appear in the conference proceedings and on a password-protected page (shared with conference registrants before the conference) containing PDF files of all conference papers.
• IEEE will hold the copyright of the material presented at the conference. One of the authors should complete the Copyright Transfer Form using the electronic copyright form (eCF).
• Access the copyright form via the link in your acceptance email and submit the copyright form for your paper.
• The material submitted for presentation at IEEE WHC 2025 must be original, not published, and not being considered for publication elsewhere. All accepted papers will appear in the conference proceedings and on a password-protected page (shared with conference registrants before the conference) containing PDF files of all conference papers.
• IEEE will hold the copyright of the material presented at the conference. One of the authors should complete the Copyright Transfer Form using the electronic copyright form (eCF).
• Access the copyright form via the link in your acceptance email and submit the copyright form for your paper.
2. DE-ANONYMIZATION CHECKLIST (REQUIRED)
Your paper must be de-anonymized for the camera-ready submission following these steps:
• Enter the name, affiliation, and contact information of all the authors in the order of authorship on the first page. Make sure to enter each author individually, not as a list.
• Update or delete the following text in the LaTeX or Word template as needed “\thanks(Identify applicable funding agency here. If none, delete this.)” In the LaTeX template, this is right after the title. In the Word template, this is at the bottom of the first page.
• Add information about ethical review for all reported user studies, such as the Institutional Review Board (IRB) approval number, to the paper as appropriate.
• Add any other scientific details that were omitted for double-blind review, such as direct connections to your prior work or the language in which a user study was conducted.
• Add acknowledgments to the end of your paper as needed.
If your paper includes a supplementary video, make sure to de-anonymize the video:
• Include a title page at the start of the video with the final paper title, authors, affiliations, conference name (IEEE World Haptics Conference), and year. The same information can optionally be included at the end of the video.
• Remove any submission information (e.g., submission number) from the video.
• Enter the name, affiliation, and contact information of all the authors in the order of authorship on the first page. Make sure to enter each author individually, not as a list.
• Update or delete the following text in the LaTeX or Word template as needed “\thanks(Identify applicable funding agency here. If none, delete this.)” In the LaTeX template, this is right after the title. In the Word template, this is at the bottom of the first page.
• Add information about ethical review for all reported user studies, such as the Institutional Review Board (IRB) approval number, to the paper as appropriate.
• Add any other scientific details that were omitted for double-blind review, such as direct connections to your prior work or the language in which a user study was conducted.
• Add acknowledgments to the end of your paper as needed.
If your paper includes a supplementary video, make sure to de-anonymize the video:
• Include a title page at the start of the video with the final paper title, authors, affiliations, conference name (IEEE World Haptics Conference), and year. The same information can optionally be included at the end of the video.
• Remove any submission information (e.g., submission number) from the video.
3. ADDRESSING REVIEWS (REQUIRED)
Edit your paper to address the feedback provided by the reviewers and Associate Editor. Please consider improvements to all aspects of your submission, including the title, abstract, figures, text, references, and optional video.
We also ask that you prepare a separate summary of the changes you made and enter this summary in the “Summary of Edits” box on PCS (see FINAL SUBMISSION section below). We reserve the right to reject camera-ready papers that are not sufficiently improved based on the reviews.
4.1 GENERAL FORMATTING CHECKLIST (REQUIRED)
After de-anonymizing the content and addressing reviewer comments, you need to update the formatting of your accepted paper by following these guidelines:• Your camera-ready paper must adhere to the page limit specified for your paper category: regular papers (4-6 pages, plus up to 2 pages of references) or long papers (8-12 pages, plus up to 3 pages of references).
• Ensure you use the most recent Word or LaTeX template for your final submission.
• The paper must be in US Letter size.
• The paper must be submitted in PDF format and must have all fonts embedded in the PDF file.
• Do not change any style or formatting settings of the template.
• Do not include any page numbers, headers, or footers.
• Do not use footnotes and references in the abstract.
• Follow the title and heading capitalization in the template. Specifically, the title and headings must be capitalized in title case, and all section headings must use small caps. Do not change the capitalization.
• Ensure that all figures and tables have captions.
• The text in figures and tables must be larger than or equal to 8 pt.
• Use only scalable font types (like Type 1, TrueType) – bit-mapped font types (like Type 3) are not acceptable,
• Include all diagrams embedded in vector graphics. If this is not possible, use a high-resolution bitmap format of at least 300 dpi.
• All units must be consistently separated from their values with a narrow space (e.g., 33\,GB). Furthermore, units should be in normal font, not math font.
• The last page must have balanced columns if the page is not filled.
• Use the microtype package for improved typesetting.
• Limit the use of boldface and bright colors in the text. Do not use underlining in the text.
• Attribute all third-party material appropriately (mention author, copyright holder, and origin).
• Ensure you use the most recent Word or LaTeX template for your final submission.
• The paper must be in US Letter size.
• The paper must be submitted in PDF format and must have all fonts embedded in the PDF file.
• Do not change any style or formatting settings of the template.
• Do not include any page numbers, headers, or footers.
• Do not use footnotes and references in the abstract.
• Follow the title and heading capitalization in the template. Specifically, the title and headings must be capitalized in title case, and all section headings must use small caps. Do not change the capitalization.
• Ensure that all figures and tables have captions.
• The text in figures and tables must be larger than or equal to 8 pt.
• Use only scalable font types (like Type 1, TrueType) – bit-mapped font types (like Type 3) are not acceptable,
• Include all diagrams embedded in vector graphics. If this is not possible, use a high-resolution bitmap format of at least 300 dpi.
• All units must be consistently separated from their values with a narrow space (e.g., 33\,GB). Furthermore, units should be in normal font, not math font.
• The last page must have balanced columns if the page is not filled.
• Use the microtype package for improved typesetting.
• Limit the use of boldface and bright colors in the text. Do not use underlining in the text.
• Attribute all third-party material appropriately (mention author, copyright holder, and origin).
4.2 SUPPLEMENTARY VIDEO (OPTIONAL)
Authors may choose to submit a video figure to be included as a supplementary file with their paper in the IEEE proceedings. This can be the de-anonymized version of a video submitted during the review, a revised version that reflects the comments from reviewers, or a new video. To include a video, follow these guidelines:• We recommend that the video begins and optionally ends with a title page with the paper title, authors, affiliations, conference name (IEEE World Haptics Conference), and year.
• Submit a zip archive that contains a README.txt, a SUMMARY.txt, and a video in mp4 format (the archive should not contain any (sub-)directory).
• See more information:
• Video
– MP4 format.
– Maximum duration: 5 minutes.
– Minimum resolution: 1080 pixels wide.
– Size: less than 100 MB.
– Frame rate: between 25 and 30 fps.
– Aspect ratio: 16:9 (widescreen).
• SUMMARY.txt
– This text will be shown in the digital library for your video.
– Include up to 5 sentences describing the contents of the video (approximately 25 to 50 words in total).
– You can only use ASCII text.
• README.txt: Include the following sections in a README file for your playable multimedia object.
– Description: An overall description of the video and what the audience can expect to gain by downloading it.
– Size: The total size of the video, in kilobytes if less than one megabyte in size, or in megabytes if one megabyte or greater in size. This will allow IEEE to provide IEEE Xplore users with information that helps them make informed decisions about downloading.
– Player Information: Provide the minimum version of the player software required to play the submitted files. Include the name of the software, the version number, and any special requirements for the player. For non-standard applications, please include what platform(s) is required, along with more detailed information about interacting with this video.
– Packing list: Complete list of all the files included in the set of multimedia objects.
– Contact Information: The author should provide contact information in case users have questions regarding the extended material. IEEE will not provide any technical support.
• Format your README file in PDF or text format for easy accessibility. All supplemental files, including the README file, will be available as a .zip file with the rest of the article on IEEE Xplore.
• Submit a zip archive that contains a README.txt, a SUMMARY.txt, and a video in mp4 format (the archive should not contain any (sub-)directory).
• See more information:
• Video
– MP4 format.
– Maximum duration: 5 minutes.
– Minimum resolution: 1080 pixels wide.
– Size: less than 100 MB.
– Frame rate: between 25 and 30 fps.
– Aspect ratio: 16:9 (widescreen).
• SUMMARY.txt
– This text will be shown in the digital library for your video.
– Include up to 5 sentences describing the contents of the video (approximately 25 to 50 words in total).
– You can only use ASCII text.
• README.txt: Include the following sections in a README file for your playable multimedia object.
– Description: An overall description of the video and what the audience can expect to gain by downloading it.
– Size: The total size of the video, in kilobytes if less than one megabyte in size, or in megabytes if one megabyte or greater in size. This will allow IEEE to provide IEEE Xplore users with information that helps them make informed decisions about downloading.
– Player Information: Provide the minimum version of the player software required to play the submitted files. Include the name of the software, the version number, and any special requirements for the player. For non-standard applications, please include what platform(s) is required, along with more detailed information about interacting with this video.
– Packing list: Complete list of all the files included in the set of multimedia objects.
– Contact Information: The author should provide contact information in case users have questions regarding the extended material. IEEE will not provide any technical support.
• Format your README file in PDF or text format for easy accessibility. All supplemental files, including the README file, will be available as a .zip file with the rest of the article on IEEE Xplore.
5. PDF EXPRESS CHECK (REQUIRED)
This step helps you create IEEE Xplore-compatible PDFs using PDF eXpress and is mandatory for all accepted papers.• Make sure you submitted a valid copyright form before proceeding to this task.
• Before creating a PDF, proofread your source document thoroughly to ensure you have handled the reviews you received; make any additional revisions needed to create your final version.
• Log in to the IEEE PDF eXpress site.
• First-time users should select “Create account” and enter the conference ID# shared with the acceptance email for the Conference ID. Proceed to enter your email address, a password, and other information as prompted. An online confirmation will be displayed, and an email confirmation will be sent verifying your account setup.
• Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is accurate and up to date.
• If you face difficulty, contact PDF eXpress Support. To do so, visit the Publications Support Center for IEEE PDF eXpress and use the “Find Answers” or “Ask A Question” tabs. Your question will be forwarded to IEEE PDF Support and answered within 3 business days.
• Before creating a PDF, proofread your source document thoroughly to ensure you have handled the reviews you received; make any additional revisions needed to create your final version.
• Log in to the IEEE PDF eXpress site.
• First-time users should select “Create account” and enter the conference ID# shared with the acceptance email for the Conference ID. Proceed to enter your email address, a password, and other information as prompted. An online confirmation will be displayed, and an email confirmation will be sent verifying your account setup.
• Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is accurate and up to date.
• If you face difficulty, contact PDF eXpress Support. To do so, visit the Publications Support Center for IEEE PDF eXpress and use the “Find Answers” or “Ask A Question” tabs. Your question will be forwarded to IEEE PDF Support and answered within 3 business days.
6. FINAL SUBMISSION (REQUIRED)
The contact author must log in to PCS using the email address at which they received this message.
Find this accepted paper on the “Submissions” tab and click the action link to submit the camera-ready paper.• Complete the form, entering your final paper title and abstract.
• The author list is carried over from the initial submission of your paper and cannot be edited on PCS. If you wish to change the author list for your accepted paper, please email a detailed summary of your request to the Conference Editorial Board
ceb@worldhaptics.org
, giving your paper submission ID and explaining exactly how and why you want to make this modification. We take such requests seriously and will aim to respond within two business days.
• You also need to enter a summary of the changes you made to address the reviews you received in the “Summary of Edits” box.
• Upload the camera-ready PDF file from PDF eXpress and your optional supplementary video by May 16, 2025 (AOE).
• When done, press the "Record Changes" button at the bottom of the page. You can return to this page and resubmit until the deadline.
Find this accepted paper on the “Submissions” tab and click the action link to submit the camera-ready paper.• Complete the form, entering your final paper title and abstract.
• The author list is carried over from the initial submission of your paper and cannot be edited on PCS. If you wish to change the author list for your accepted paper, please email a detailed summary of your request to the Conference Editorial Board
ceb@worldhaptics.org
, giving your paper submission ID and explaining exactly how and why you want to make this modification. We take such requests seriously and will aim to respond within two business days.
• You also need to enter a summary of the changes you made to address the reviews you received in the “Summary of Edits” box.
• Upload the camera-ready PDF file from PDF eXpress and your optional supplementary video by May 16, 2025 (AOE).
• When done, press the "Record Changes" button at the bottom of the page. You can return to this page and resubmit until the deadline.
7. REGISTRATION AND PRESENTATION
You can find information about conference registration on the WHC 2025 website.
At least one author must register to attend the whole conference and present your accepted long or regular paper in person in Suwon, Korea, on July 9, 10, or 11.
Paper presentation formats and times will be assigned by the Program Chairs, Greg Gerling and Seokhee Jeon, and should be announced by the end of May.
At least one author must register to attend the whole conference and present your accepted long or regular paper in person in Suwon, Korea, on July 9, 10, or 11.
Paper presentation formats and times will be assigned by the Program Chairs, Greg Gerling and Seokhee Jeon, and should be announced by the end of May.
For questions, please contact us at proceedings@worldhaptics.org.
Initial Paper Submission
Formatting: Papers should be prepared according to the formatting instructions available here. The templates for papers can be downloaded in Word or Latex format. Documents should be formatted in US Letter size.
Double-blind review: WHC’25 is using a double-blind review process, which means reviewers will not know any information about the people who wrote the papers they are reviewing. The WHC Conference Editorial Board (CEB) first chose this reviewing model in 2023 based on best practices advised by the available literature, which indicates that double-blind review may help reduce reviewer biases and increase the perception of fairness. The CEB decided to continue using double-blind review in 2025 based on the strongly positive results of the survey of WHC’23 authors, reviewers, and Associate Editors. Therefore, authors must not include their names, affiliations, or other identifying information anywhere in the version of the paper that they submit for review.
Detailed anonymization suggestions:
To ensure the paper length is adhered to, authors should use dummy text for the list of authors and affiliations. Particular care should be taken when describing prior papers published by the authors; write about your own prior work in the third person (e.g., using “Lastname et al.”), as you do with papers by other authors, and include the full citation. Avoid using the first person (e.g., “we”, “I”, “our”) when talking about your prior work, and avoid disclosing your institution or country in the paper text. Images and videos should also be anonymized, for example, removing or blurring recognizable faces, institution logos, and any other identifiable information for the initial submission. Funding information and other acknowledgments should be anonymized for the initial submission and deanonymized for the final version (after acceptance). Lastly, identifiable metadata should be removed from the submitted PDF using Adobe Acrobat or other PDF editing tools.
Authors must confirm compliance with this double-blind policy during submission, and submitted papers will be checked for proper anonymization before review. Papers that have not been properly anonymized may be desk-rejected, or their authors may be required to make corrections before the submission can be sent out for review. Questions and comments about this double-blind review process should be addressed to ceb@worldhaptics.org.
Supplementary video figure (optional):
Authors may choose to submit a video figure, e.g., to highlight aspects of the contribution which are hard to fully understand from static figures. Reviewers should be able to assess the contribution of the paper solely based on the PDF, i.e., the paper submission must stand on its own without the supplementary video. As detailed above, videos must be anonymized for double-blind review and can be deanonymized for the final version (after acceptance).
Video figures should be no more than five minutes long, with a file size less than 200 MB. We recommend a resolution of 1080p (1920 x 1080) or 4k (3840 x 2160), encoded as an MP4 using the H.264 codec.
Inclusion: We encourage authors to review the guidelines for an inclusive submission.
Subcommittees: All submitted papers that comply with these formatting, length, and anonymization requirements will be peer-reviewed. To ensure a good match between the papers and the reviewers, each submission will be considered by one of three subcommittees:
- Understanding Touch: uncovering new scientific understanding of the sense of touch and related capabilities of humans and other organisms. Sample topics include human haptic perception, psychophysics, the neuroscience of touch, and biomechanics and motor control.
- Technology and Systems: developing and characterizing new technologies and systems for delivering haptic feedback or facilitating haptic interaction. Sample topics include haptic interface design and control, tactile displays, haptic sensors, haptic actuators, teleoperation, robotic manipulation, haptic modeling and rendering, shared haptic control, and physical human-robot interaction (pHRI).
- Applications and Interaction: designing and understanding the role of haptics in particular applications or types of interactions. Sample topics include human-computer interaction (HCI) involving haptics, multimodal systems, virtual and augmented reality (VR/AR), telepresence, embedded/ubiquitous haptics, and haptics in applications such as industrial, commercial, medical, health, art, and design.
Authors are asked to indicate their preferred subcommittee on the paper submission website.
Commitment to Reviewing for WHC 2025:
To provide all authors with constructive feedback, we need a robust pool of proficient reviewers. Each submission that is not desk-rejected will receive at least two (typically three) independent reviews plus a summary from an Associate Editor.
To expand our reviewing pool and uphold high-quality reviews, we require one or more authors of each submission to register as a reviewer in PCS during submission and agree to review at least three papers combined. For example, three authors can each volunteer to review one paper, one author can volunteer to review three papers, or any other combination. Moreover, we urge senior authors to encourage capable junior authors to register in PCS as reviewers and mentor them through the review process.
Authors should volunteer at https://new.precisionconference.com/review_volunteering – login or create an account, set “Society” to “World Haptics Conference” and “Conference/Journal” to “WHC 2025”, and then choose the number of papers you are willing to review in the dropdown menu next to “Long and Regular Papers”. To help us match papers to reviewers, please also upload sample papers that show your areas of expertise at https://new.precisionconference.com/sample_pubs.
During submission, authors are asked to identify which of their submission’s authors have volunteered to review for WHC 2025.
Ethical Conduct of Research:
Haptics research frequently involves human participants in experiments and observational studies. Ethical treatment of human participants is a core value of the haptics community, as it is for the broader international scientific research community.
While we recognize that institutions around the world differ in their specific requirements, we expect the authors of all submitted papers to adhere to basic ethical guidelines for the treatment of human participants, as embodied in historical documents such as the Nuremberg Code and the Declaration of Helsinki.
Submitting authors are required to declare either that no human participants were involved in the research reported in their submission or that human participants took part in the reported research, and standard ethical practices were followed, as described in the submitted paper.
Student Award Eligibility:
Awards for best student paper and/or best student presentation might be selected at the 2025 IEEE World Haptics Conference. The eligibility requirements are as follows:
- The paper was written primarily by the student, and its content draws from research this author conducted as a student.
- The student’s advisor(s) and others can be co-authors, but only one student per paper can be considered for the award, and that student must be the first author.
- The paper must be submitted by a student who is currently enrolled as a bachelor’s, master’s, or doctoral student, or within one year following the conferral of the student’s degree.
- The student will present the paper at WHC 2025.
Authors submitting a long or regular paper are asked to declare whether it meets these requirements.
Submission: The WHC’25 paper submission portal can be accessed at the following link:
https://new.precisionconference.com/whc
Important dates
- – 23:59 AOE on January 31, 2025: Regular and Long Paper Submission Deadline (Firm, No Extensions)
- – 23:59 AOE on March 21, 2025: Deadline for Reviews of Long and Regular Papers
- – 23:59 AOE on April 16, 2025: Regular and Long Paper Acceptance Notification
- – 23:59 AOE on May 16, 2025: Camera-ready Paper Submission Deadline (Instructions)
